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- Inventory
- Barcodes
- Stock Tracking
- Requests For Quote
- System Products
- Accounting details for Products
- Deactivating Products
- Configuring Product Settings
- Products in Portal
- Suppliers
- Supplier Pricing
- Working with Landed Costs
- Suppliers & Products
- Multi-currency for Purchasing
- Configurable Products
- Time Billing
- Stock Transfers
- Bay Locations
- Time Products
- Products
- Stock Locations
- Stocktakes
- Product Batches
- Serial Numbers
- Inbound Shipments
- Different Price Types
- Purchase Orders
- Backorders
- Managing Stock
- Variable Products
- FROM Location-based pricing
- Manufacturers and Suppliers
- TO Location-based pricing
- Features
- RFQ Web Templates
- PO Web Templates
- Quantity-Based Price Breaks
- Location-based Price Breaks
- Customer-Specific Pricing
- Deleting Special Prices
- Training
- Reporting
Working with Landed Costs
This page will provide you with a step by step example that demonstrates how you work with Landed Costs in Tall Emu CRM.
If you haven’t yet configured your CRM to work with Landed Costs, you can learn how to do this here.
Create a Purchase Order and make sure you have the right supplier, foreign currency and exchange rate involved in the transaction.
A Purchase Order in CRM
If you do not want to estimate landed costs, you can skip to step 6 to add actual landed costs instead.
In the Purchase Order, select the Estimated Landed Costs tab and click on Add New Landed Cost.
Select the appropriate options in the fields for Product, Tax Rate, Price, Currency and Supplier. If the currency is different to the one chose in the Purchase Order, it is important to check that the exchange rate shown here is accurate.
Click on Save when you are finished and the item you have created will now be visible in the Estimated Landed Costs tab, as per the following example.
To create the Inbound Shipment, click on the Receipt button in the Purchase Order record and select Receive All – this action will generate an Inbound Shipment record which will open automatically.
Generating an Inbound Shipment from a Purchase Order
In the Inbound Shipment record, click on the Mark As Received button.
Marking an Inbound Shipment as received
Go to your original Purchase Order record – you can do this by clicking on the link in the top right hand corner of the Inbound Shipment record.
Use the Purchase Order link to jump straight to the record
When the Purchase Order opens, click on Edit at the top of the record to see the Landed Cost detail for your items in the order.
You can also have a look at the Product itself and check the landed costs, when doing this, mind the exchange rates. For instance, in this case the landed cost was USD 35 at an exchange rate of 0.76 USD = 1 AUD, meaning that the cost in AUD is 46.053:
Viewing landed cost information on a Product record
In your Purchase Order you can generate the Supplier Bill for the items you purchased; just hit the button Convert to Supplier Bill on the toolbar:
Convert a Purchase Order to a Supplier Bill
You will now see that the landed costs have been subtracted from the full amount:
Landed costs on a Supplier Bill
Go to your Purchase Order and add your Actual Landed Costs, there a specific tab for this:
Adding actual landed costs to a Purchase Order
This is about the specification of Supplier Bills all the landed costs involved, make sure that you associate the right suppliers and landed cost items, otherwise the variances will not be calculated.
This step is not required when you did not deal with estimates at the beginning of the process and are just using actuals.
Calculate the variance by clicking on Calculate Landed Cost Variance button on the toolbar for all your landed cost related Supplier Bills.
Calculating landed cost variances on a Supplier Bill
Once you click this button, refresh CRM by typing in your keyboard F5 or just clicking on the refresh button in your browser, which generally looks like this:
This will include any differences with the original estimations as shown below:
Landed cost variances on a Supplier Bill