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- Inventory
- Barcodes
- Stock Tracking
- Requests For Quote
- System Products
- Accounting details for Products
- Deactivating Products
- Configuring Product Settings
- Products in Portal
- Suppliers
- Supplier Pricing
- Working with Landed Costs
- Suppliers & Products
- Multi-currency for Purchasing
- Configurable Products
- Time Billing
- Stock Transfers
- Bay Locations
- Time Products
- Products
- Stock Locations
- Stocktakes
- Product Batches
- Serial Numbers
- Inbound Shipments
- Different Price Types
- Purchase Orders
- Backorders
- Managing Stock
- Variable Products
- FROM Location-based pricing
- Manufacturers and Suppliers
- TO Location-based pricing
- Features
- RFQ Web Templates
- PO Web Templates
- Quantity-Based Price Breaks
- Location-based Price Breaks
- Customer-Specific Pricing
- Deleting Special Prices
- Training
- Reporting
Product Batches
When you create a new Product, you can specify whether batch tracking is required by ticking the Is Batch Tracked box – this forces the creation and ongoing management of batches for the Product. You can also update the Is Batch Tracked field on existing Products when you edit them.
Setting up batch tracking on a new Product
When batch tracking is enabled, a Batch tab will show in the Product record, allowing you to create batches.
Batch tab on a Product
Within the relevant Product record, navigate to the Batches tab and click on Add new Product Batch.
If you cannot see this tab on your Product record, the Is Batch Tracked box may not be ticked on the Product and you will need to edit the record, tick this box and then Save & Close the record so that the tab becomes visible.
Creating a new Product batch
From here, you can input the following information:
- Add a batch identifier to the Number field.
- Add an Expiry Date for the batch.
- Select a Location where the batch is stored – you can also include a specific Bay Location as well.
- Enter the Quantity contained in the batch.
- Add further details for the batch in the Description field.
- Click Save to create the batch.
Your new batch will now display on the Batches tab of the Product form.
When you enable batch tracking on a Product, the system will force you to manage the batches – this information then feeds through to Sales Orders and Invoices.
When you add batch-tracked Products to any of these forms, you will be able to select stock from the available batches by clicking on Batch, as per the example below – this generates a pop-up where you can choose which batches to draw stock from.
Adding a Product with batch tracking
Selecting stock from the available batches
When you enable batch tracking on a Product, the system will force you to manage the batches – this information then feeds through to Work Orders.
When you create a new Work Order and include Input Products that have batch tracking enabled, you will not be able to start the order until batch information has been completed – this is shown in the following example.
Adding batch details to input products on a Work Order
You can track the movement of batches from a Product record, using the Batch Movements tab.
Tracking batch movements from a Product
From this tab you can also Add Batch Adjustments and manually adjust the batch Quantity at various Locations.
Adding a new batch movement to a Product in the Batch Movements tab