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- Inventory
- Requests For Quote
- Configuring Product Settings
- Working with Landed Costs
- Configurable Products
- Time Billing
- Time Products
- Products
- Managing Stock
- Stock Locations
- Stocktakes
- Product Batches
- Serial Numbers
- Inbound Shipments
- Different Price Types
- Purchase Orders
- Backorders
- Variable Products
- FROM Location-based pricing
- Manufacturers and Suppliers
- TO Location-based pricing
- RFQ Web Templates
- PO Web Templates
- Quantity-Based Price Breaks
- Location-based Price Breaks
- Customer-Specific Pricing
- Deleting Special Prices
- Training
- Reporting
Stock Locations
The Location shown when working with Products is based on information entered when:
- A Product is purchased: a Purchase Order is created and the Purchase For field is used to select a Location for the stock.
- When a shipment for a Purchase Order is marked as received: the stock will automatically increase the In Stock figure at the Location that was specified.
Selecting the Location for a Purchase Order using the Purchase For field
- A Product is manufactured: a Work Order is created and the Location field is used to determine where the Output Products will be stored.
- When the Work Order is completed: the stock will automatically increase the In Stock figure at the Location that was specified.
Selecting the Location for a Work Order output to be stored
- Virtual Products: you can specify when a Product is virtual and does not have a fixed Location – when you create a new Product, just tick the Is Virtual box and ensure the Physical box is unticked.
Making a new virtual Product
- A Product is sold: a Quote, Sales Order or Invoice is created and the Sell From field is used to select a Location for the stock to be sold from.
You can move stock between different Locations – you must first have the Locations set up in your system. You can add, delete or modify your Locations from the Admin menu.
Note that you won’t be able to delete a Location that currently has stock – you will need to transfer the stock to another location first.
If your CRM is connected to an accounting system, you should not manually create Locations in CRM. Instead, create the Locations in MYOB/Xero and import them into CRM.
Managing Locations in Admin
Stock will automatically be received at the Location that was specified when it was ordered (Purchase Order) or manufactured (Work Order) and the In Stock figure will be increased by the quantity specified on the Purchase or Work Order.
You can move stock between Locations using the Stock Transfers module, which is accessed from within the Inventory group on the main menu.
Stock Transfer module
When you create a new Stock Transfer, you can specify the From and To Locations – the system will reduce the stock in the From Location and increase the stock at the To Location.
When you save the form, you will be able to find and add the Products that you want to transfer and then use the Generate Shipment option to facilitate the transfer.
Creating a new Stock Transfer
Adding Products you want to move to a Stock Transfer
Once you have added the Products to your Stock Shipment record, you can click on Shipment to reveal options to either Generate Shipment or Mark as Completed (meaning that the shipment has already taken place or does not need to be tracked).
When you choose Generate Shipment, a record will automatically be created in the Stock Transfer Shipments module.
Generate or mark a Stock Shipment as complete
When working with Quotes, Sales Orders and Invoices, you can specify the Location that items are being sold from in a few ways:
- At an order level, by selecting a Location in the Sell From field.
Sell From Location on sales
- You can also specify a Location per item, using the Sell From field.
- If using this method, when Outbound Shipments are created from Sales Orders, they will be separated into shipment records based on the location being sold from.
Sell From Location per item on sales